TERMS AND CONDITIONS

Definitions:

1. ‘The Institute or College’ – AAAPCR TROPICAL DISEASE INSTITUTE (AAPCR – TD)
2. ‘The Scholar’ – the person who is studying at AAPCR - TD
3. ‘Fee Payer’ – person responsible for the payment of fees. Hereafter the ‘Fee Payer’ may be the parent, guardian or their designated Agent acting on their behalf.
4. ‘Parent’ – all natural parents, whether they are married or not, any person who, although not a natural parent, has parental responsibility for a child or young person or any person who, although not a natural parent, has care of a child or young person (having care of a child or young person means that the child lives with and is looked after by that person, irrespective of what their relationship is).
5. ‘Guardian’ - a person who has been appointed by a judge to take care of a minor child personally and/or manage that person’s affairs
6. ‘Carer’ – someone who cares for a child under 18 years of age
7. ‘Agent’ – the person or organization that the Parent, Guardian, Carer or Student has entered into a contract with directly for the provision of services relating to educational choices advisory.

1. Important

   Please read these conditions carefully as they shall form part of the contract between the Fee Payer and the relevant Cambridge School of Visual & Performing Arts (‘the College’). It is important that you make sure that you have read and understood all of these conditions as confirm that you accept these conditions when you sign the registration form. The terms and conditions apply regardless of changes made to a student’s study program or as originally stated on the Application form, subject to the College giving reasonable notice of such changes wherever possible. Note: any reference to ‘term’ includes ‘semesters’.

2. Application and enrolment
   1. To enroll a student at the Institute, the application form must be completed, signed by the Student and Fee Payer. Send your application directly to Admissions with the following items: a) The student’s full academic transcripts/reports and evidence of English language level b) Four passport-size photographs c) A copy of the student’s passport and all prior visa pages if applicable. Students are required to fully disclose any prior application to enter the USA, including any visa refusals received, together with information about the level and content of any prior studies undertaken in the USA, as this is an immigration requirement before we can sponsor any student. d) Payment of fees to cover the Tuition cost for the course is required from the Fee Payer. ii) The Institute will confirm as soon as possible whether or not the enrolment has been accepted. iii) Formal enrolment documentation will be sent to you once the application has been accepted.
3. Payment of fees for tuition and accommodation
   1. After payment and acceptance for the course accommodation options will be presented to the scholar to choose based on their comfort level. The fees can be paid by termly instalments at the applicable termly rate for the Program for which the student is enrolled by the Fee Payer. Termly payments must be made at least 2 weeks before the start of the relevant term.
   2. Tuition and accommodation is dependent upon the fees for the relevant term being paid in full. If payment of the relevant term’s fees has not been made in full on the due date, by the Fee Payer, the Institute will charge $50 per day past due on the outstanding balance until it is paid. If payment becomes overdue the Institute reserves the right to suspend or cancel tuition and/or accommodation. In cases of extreme or repeated failure to make payment by the due date, the Institute may require payment of the fees for the remainder of the academic year, including fees for future terms which may not yet be due. The student may be prevented from sitting examinations or the results of examinations and/ or College references or other information may be withheld where fees remain unpaid in whole or in part.
   3. Fees may be paid in three ways:
      1. By bank transfer to the following account. An additional 3% must be transferred with the fees to cover bank charges. Important: A payment reference must be provided by the Fee Payer so that the College can identify funds on safe arrival into our account. The reference must be the scholar’s registration ID number and full name as written in English.

         Bank name & address:

         Sort code:

         Account number:

         Account name:

         Swift code (BIC):

      2. Via our online payment partner, • For payments made from outside the USA
      3. By credit/debit card subject to a 3% surcharge for credit card payment.
4. Provision of tuition

   The College reserves the right to withdraw from offer a Program or subject within a Program at any time, giving reasonable notice wherever possible, and will provide a suitable alternative Program or subject wherever possible.

5. Fee increases

   The Institute reserves the right to increase the fees at any time but fee increases will not apply in cases where the fees have already been paid.

6. Expenses

   The Institute regrets that it cannot extend credit to students. All additional services (trips, examination fees, materials, etc) must be paid for in advance in cash if the Institute so requests. Any invoiced expenses will be due for payment within fourteen days by the Fee Payer.

7. Cancellation
   1. The acceptance of a student’s enrolment at the Institute means that a place has been reserved for the student at the Institute. In cases where that place is cancelled by the Fee Payer, the following charges shall apply:
      1. 12 weeks or more before the Program starts – $500 administration fee
      2. 8 - 12 weeks before the Program starts– 50% of the cost of the program
      3. 2 - 8 weeks before the Program starts – 75% of the cost
      4. 2 weeks before the Program starts or after it has started – there will be no refund. Written cancellation must be given to the Head of the College and receipt will be acknowledged in writing. Failure to provide written cancellation will incur the full termly fee applicable.
      5. If cancellation is due to visa refusal through no fault of your own, in normal circumstances the Institute will refund all fees paid excluding the $500 registration fee. Full written details including evidence of refusal will be required.
8. Late arrival

   Scholars are expected to make travel arrangements to ensure they can attend from the first day of term. The US immigration may restrict entry to the US for late arrivals in certain circumstances. The Institute requires all late arriving students to provide regular updates on their expected arrival dates and may in certain cases have to defer a student’s entry to a subsequent term, usually if a student does not arrive within one month of the course start date. In such cases the cancellation and withdrawal policies will continue to apply.

9. Withdrawal
   1. In order to withdraw a scholar from a Program, or from part of a Program that has already started, the Fee Payer is required to give notice, in writing, at least 12 weeks before the start of the term in which the withdrawal takes effect. Failure to give such notice will oblige the Fee Payer to pay the College the remainder of the academic term’s fees plus one term’s fees in lieu of notice. In the event of a student being withdrawn without a 12 weeks’ written notice being provided to the Head of the College and receipt acknowledged in writing, fees will be charged for the remainder of the current term plus a full term’s fees. Any scholar withdrawing from after obtaining the VISA will be reported to the US immigration and such VISAs may be cancelled and such persons prevented from entering the USA on that VISA. Any student withdrawing will be required to provide documentary evidence of their return to their home country (eg visa stamp) or their sponsorship by a new educational establishment.
   2. If a student wishes to transfer from a Program that has already started onto another the Fee Payer is liable for the full academic year’s fees amounting to the higher of the two programs.
10. Medical Provision
    1. The Institute is unable to refund fees when the student is absent (from Programs) due to illness or injury or other emergency, unforeseen event or change in personal circumstances. The Fee Payer is therefore advised to arrange adequate insurance to provide cover for the refund of fees in such cases of illness or injury or other emergency, unforeseen event or change in personal circumstances.
    2. If, as a result of illness or injury or other emergency, unforeseen event or change in personal circumstances, a place at the College is cancelled, or a student is withdrawn from a Program, then the relevant charges or fees, set out in sections 7 and 9 above, will apply.
    3. The Institute does not provide or insure for the provision of medical or dental treatment whilst in the US, but may buy into a group health insurance of their choice. Students are advised to check eligibility for free of charge emergency treatment and to obtain Terms & Conditions adequate insurance prior to travel for all other medical care.
    4. Students studying for less than 6 months are not eligible for group health insurance treatment above accident and emergency and should ensure they obtain appropriate medical cover prior to their arrival.
    5. All students on courses lasting 6 months or more will be offered registration with a PCP. Appointment times can be 24/48 hours and the waiting time to see a hospital consultant is up to 6 months. If this is unacceptable then you will need to organize private health insurance and inform the Client Care office of the details. The cost to see a private doctor is between $100 - $200 dollars and can be requested via the approved PCPs. The Fee Payer will be expected to pay this cost. All routine medical checks including dentists should be organized by yourselves during college holidays. Emergency dental treatment is on a private basis, appointments can be made via the Institute and there will be a cost charged dependent on the treatment required.
11. Grounds for exclusion
    1. The student must abide by the College’s rules as set out in the terms and conditions
    2. The College reserves the right to require a student’s withdrawal including immediate withdrawal from a Program, or part of a Program, for a serious or aggravated disciplinary or behavioral matter including continued or repeated misconduct, or if it is considered by the Head of the College that such a withdrawal is in the best interests of the student or the study group.
    3. In the event of a student’s temporary or permanent exclusion from a Program, or expulsion from the College, no refund of tuition or accommodation for the current academic year, or deposit, will be made.
    4. In the event of a student being excluded from a Program or part of a Program arrangements will be made for the student to return home at the earliest possible opportunity, and the student will be required to confirm their safe arrival to their home country. Their visa sponsorship will be withdrawn. In this event, any relevant costs and expenses incurred by the College, including the costs of shipping/storing personal property, shall become payable by the Fee Payer.
    5. Attendance is monitored in two ways, by overall percentage and by “contact points” in accordance with Institute’s regulations. Students are required to maintain appropriate levels of attendance and may be expelled and/or reported to the UKBA should this fall below the required level.
    6. It is important that the College is made aware of any welfare or medical conditions or disabilities. If a student arrives at College with a pre-existing condition which was not declared at the time of application, the College reserves the right to either ask the student to leave the College or to send the student for private medical or psychological treatment or for tests, which will be at the student’s expense.
    7. Substance Misuse: the Parents, Guardians or Careers for the student consent to them providing samples that maybe required, adhering to the College substance misuse policy.
12. Academic performance
    1. The student is accepted at the College on the understanding that progression through the relevant Programs is conditional upon satisfactorily attending lessons and attaining reasonable performance targets. English for Academic purposes will form part of a student’s study Program until such point as they reach proficiency
    2. If, in the reasonable opinion of the Head of the Institute, the student has not satisfactorily attended lessons or has achieved below 95% attendance including authorized absences (minimum 80% actual attendance), or has failed to attain reasonable performance targets, the College may not enter the student for public or internally accredited examinations or allow the student to continue with the programs for which they are enrolled. In such circumstances the student may be offered suitable alternative Programs or asked to withdraw from the College. In the event of a student being withdrawn no refund of the term’s fees or deposit will be made. See sections 7 & 9.
    3. Any student found to have misled the College as to their qualifications, medical or psychological history, learning difficulties, prior US Visa history or suitability for entry will be subject to expulsion from the College without recourse to refund of tuition fees already paid. Should an alternative Program be more suitable, a student may be counselled on to such a Program, however this may also require changes to their visa status which may need to be communicated to the US immigration.
13. Accommodation
    1. The student are expected to live in College accommodation unless either living at home with a Parent or Guardian aged at least 21 years (subject to College approval), within reasonable Terms & Conditions travelling distance of the College unless agreement otherwise is made with the Head of the College, or where there are exceptional health or welfare circumstances.
    2. While the College will use its reasonable endeavors to provide a student with the accommodation requested on the application form, their preference is not guaranteed and confirmation will be made prior to arrival.
    3. The student may at any time be asked to change accommodation where this is due to misbehavior, miscreant or otherwise, due to the negligence, act or omission thereof the student. Any additional supplement shall become immediately payable.
    4. Should the student wish to change or move out of College accommodation Fee Payer is required to submit a request for approval from the Head of the College, in writing, at least 12 weeks before the start of the term in which the change takes effect, otherwise, they will be charged the normal accommodation fees in lieu of notice for the remainder of the current term plus one full academic term. Should a student move out of college accommodation without prior approval from the Head of the College, accommodation fees will be charged for the remainder of the academic year.
    5. Students who begin their studies in January may be required to change their accommodation in Summer Term 2.
    6. Students in college owned accommodation are not charged during half term although most students return home. Students under 18 remaining in college during half terms or holidays may be required to be supervised during the day.
14. Enalties and Fines
    1. The student is liable for any breakages, loss or damage caused by the student to the premises in which the student is being taught or is living. ii) Breakages, loss or damage in shared rooms or communal living areas are considered the joint responsibility of the students in occupation, and will be recovered as such, unless an individual student accepts responsibility for such damage caused. iii) The College may impose a reasonable penalty or fine for other forms of misconduct such as contravening health & safety regulations or infringing College policy.
15. Personal property

    The College does not accept responsibility or liability whatsoever, including liability through the acts, omissions or negligence of its employees, agents or assignees for the student’s personal property, and the student is advised to take out personal insurance to cover any loss or damage to personal property which may occur while the student is at the College although the Student, Parents, Guardians or Carers for the student, and the Fee Payer should take independent advice on the content of such policies before committing themselves.

16. Publicity

    By enrolling with the College, the Student, Parents, Guardians or Carers for the student, and the Fee Payer, consent to the reasonable use of the student’s details and academic achievements, including images or recordings of the student howsoever made, for promotional purposes.

17. Data protection

    Any information provided to the College may be held on computer and shall be used by the College in accordance with its data protection registration and the data protection principles. Details of these are provided in the Student Handbook

18. Liability

    The College shall not be liable for either death or personal injury suffered by any student except as may arise through the negligence of the College. Parents and the student agree to notify the College of special dietary needs, allergies or other medical conditions where special arrangements have to be made. Parents and students also agree that the College may administer any non-prescription medication or first aid as is deemed appropriate and to seek medical, dental or optical treatment when required.

19. Reservation of rights

    The College reserves the following rights: i) to alter the content, nature and venue of a Program at any time ii) to alter the details of any published information at any time iii) to alter method of payment if deemed necessary at any time iv) to assign the whole or any part of the agreement between the Fee Payer and the College, to any person or body, at any time.

20. Refund of deposits

    The initial deposit cannot be used by the student to Terms & Conditions (continued) www.csvpa.com pay for expenses or cover shortfall in fees. The deposit that is required by the College cannot be refunded until the final account has been settled in full, around 3 months after the end of the student’s course of studies. Only once a student’s account has been fully settled will any remaining deposit funds be returned to the student or Fee Payer, as applicable. Advice will be sought, from the Fee Payer as to the account details to be credited.

21. Vacation charges

    Charges will be made should the student remain in College accommodation during vacation periods. ii) Charges will be made if the student leaves belongings in College accommodation during vacations in such a state that it is not possible to clean, maintain or repair their room.

22. Payment to agents

    Before applying to study with us you may have engaged an agent to offer you advice and support in applying for Program of study, and you may in some cases also have agreed to pay a fee to your agent for those services. Where this is the case we acknowledge that your tuition fees payable may include a sum owing by you to your agent up to a maximum limit as referred to above. We agree, at our discretion, to pay this sum to your agent up to a maximum limit per term. We agree, at our discretion, to pay this sum to your agent on your behalf and reduce your tuition fees owing to us accordingly provided that the following conditions are met: - You correctly complete the application form to authorize us to make these payments to your nominated agent; - You pay all relevant academic fees to the College as they become due - Your agent has achieved Approved Agent status, an Approved Agent being an agent that has entered into a contract with you directly for the provision of services that are of a level and nature which satisfies Cambridge Education Group’s internal policies and expectations of an agent, and who has been confirmed by Cambridge Education Group as being such an agent. Provided the above conditions are met and if for any reason we decide not to pay an amount due to your agent on your behalf, then we will refund to you the amount owing to your agent up to the maximum limit, for you to pay across directly. If you have agreed with your agent that you will pay more than the maximum limit, then you will remain liable to pay any excess to your agent. Having satisfied the above conditions should you NOT wish us to make an automatic payment to the Agent used please notify Central Admissions

23. School trips and off-site activities

    By enrolling with the College the Parents, Guardians or Carers for the student consent to the student participating in all college trips and other activities off college premises and to be given first aid or urgent medical treatment during the activity or college trip.

24. Jurisdiction

    These terms and conditions, and any disputes arising from contracts or agreements with the College shall be governed by and construed in accordance with the Laws of the State of Texas, USA.